Last updated: 15th August 2025
Privacy Policy
At INSCALE, we are committed to complying with all applicable data protection laws, including the General Data Protection Regulation (GDPR).
This privacy notice explains how we collect, process, and store personal data across INSCALE and its subsidiaries, affiliates, and related entities—whether currently existing or established in the future. It is also designed to inform you, as a data subject, about your rights and how you can exercise control over how we use and disclose your personal information.
What information will we collect about you?
INSCALE collects personal data during our interactions with you, as well as through your use of our website, career portal, and the services we offer. The nature and scope of the data collected are determined by the context of your engagement with INSCALE, the specific services utilized, and the requirements of applicable laws and regulations.
Job application
We collect the following information when you submit an application for a position:
• Name and contact data: Name, email address, phone number, address, Skype ID
• Demographic data: Data about you, such as, nationality, current location (country), date of birth and education.
• Working experience and skills: Working experience, your skills, the related year of experience and any information that you provide in your CV submitted to the Company, marital status, identification number / passport number, LinkedIn URL, career start date, current company, current job title, current salary, inactive period, notice period, expected salary and job history.
Your personal data was obtained from you:
• When you submit your resume / CV through interactions with our recruiters
• Application form on the corporate web site
• When you submit your data through our candidate profile request
• Through LinkedIn forms
• Online enquiry at our corporate website
Newsletter
We also collect your personal data when you subscribe to our newsletter.
To complete the subscription, we require your email address. If you express interest in our services, we collect your name, company name, and email address to facilitate communication. We use a third-party service, Brevo, to manage our newsletter distribution and to deliver emails. For more information, please refer to Brevo’s Privacy Policy.
Access to INSCALE Client Portal
We collect your name, email address, and password to provide you with access to our client portal. If you act as a contact person for one of our clients, we also collect additional information such as your job title, phone number, and Skype ID.
How do we use your data?
Your personal data may be used and further processed for the assessment of your job
application with INSCALE and upon your successful application, for purposes including the
following:
• For administration related to employment.
• For complying with the statutory laws and requirements of governmental bodies and other
related parties.
• For our corporate governance.
• For provision of personal data to authorized parties as may be requested by the employee.
Your personal data is processed in our offices located in Denmark, Portugal, Malaysia, Macedonia & Ukraine and may be transferred to our client to which we provide the service.
Provide service to our client
Data that we collect is used to create user accounts for our clients to access the client portal and to contact our clients when providing our services.
Provide service to visitors to our website
We use the email address you provide during the newsletter subscription to send you our latest news and insights. If you have contacted us directly via email, your name and email address are not stored elsewhere, but remain only within that email. However, if your inquiry relates to a potential B2B collaboration with INSCALE, your details may be entered into our CRM system, PipeDrive. For more information about how personal data is handled in PipeDrive, please refer to PipeDrive’s Privacy Policy.
LinkedIn Form Submission
When you submit your information through a form on one of our LinkedIn ads, we use it to fulfill your specific request, and if you have indicated interest, to contact you about our services and products.
Google Analytics
Our website(s) uses Google Analytics to help us understand website traffic and webpage usage. Google Analytics by default uses cookies to measure and report statistics about user interactions on our website(s). Google Analytics collects various personally identifiable information which would require consent from website visitors, including IP addresses, generating unique IDs and client IDs – all of which can be used to track and identify an individual across the web. To learn more, please visit Google Analytics and their privacy policy.
Google Analytics is disabled by default and will only enable when you consent to tracking cookies via the popup.
Aggregated data helps us to analyze trends and patterns on our pages. We can get answers to questions like:
• Did we place this action button in the right place?
• What are the most used features in the platform?
• Why is a certain page loading so slowly?
• Where do our users get stuck in their workflow?
With the help of this data, we can make better decisions and improve usability, so you get better user experience at the end of the day.
We ensure anonymization and to find out more, visit their official site. You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy but will also prevent the owner from learning from your actions and creating a better experience for you and other users.
Google Ads
We use Google Ads to promote our products and services. Google Ads uses cookies and similar tracking technologies to deliver targeted advertisements to you based on your interactions with our website.
When you visit our site, certain information may be collected automatically by Google, including your IP address, browser type, device information, and your browsing activity.
You can opt out of personalized advertising through the Cookie Policy link on our website.
Facebook Pixel
Our corporate site uses Facebook Pixel to enhance our digital marketing strategies and deliver more personalized and effective experiences to our audience. Facebook Pixel allows us to track user interactions on our website, such as page views, conversions, and interactions with our ads on Facebook. This invaluable data helps us gain insights into user behaviour, optimize our ad campaigns, and improve the overall performance of our online presence.
We are committed to ensuring the privacy and security of user data and adhere to Facebook’s privacy policy, which can be reviewed in detail at https://www.facebook.com/privacy/policy/. Our use of Facebook Pixel is in alignment with these principles, as we strive to provide a seamless and privacy-conscious online experience for our customers.
Pipedrive Web Visitors/Leadfeeder integration
Leadfeeder is a valuable tool utilized by INSCALE to gain insights into website visitors and their engagement with our content. This tool helps us identify potential leads and understand how users interact with our website.
For more information on how Leadfeeder and its web visitors feature comply with GDPR, you can refer to https://support.pipedrive.com/en/article/is-the-web-visitors-feature-gdpr-compliant.
Microsoft Clarity
Our corporate site uses Microsoft Clarity to capture how you use and interact with our website through behavioural metrics, heatmaps, and session replay to improve and market our products/services. Website usage data is captured using first and third-party cookies and other tracking technologies to determine the popularity of products/services and online activity. Additionally, we use this information for site optimization, fraud/security purposes, and advertising. For more information about how Microsoft collects and uses your data, visit the Microsoft Privacy Statement.
Where we store your data?
For all the purposes above, your data are stored by our data processors who must guarantee data protection and confidentiality.
How long do we keep it?
We apply specific data retention policies based on the purpose of each data processing activity and whether you choose to exercise your right to have your data removed.
| No. | Category of data | Retention period |
|---|---|---|
|
1. |
Job application |
3 years or as long as you wish to maintain your profile with us. |
|
2. |
Newsletter subscription |
Data will be deleted when you unsubscribe from our service.
|
|
3. |
Online enquiry |
We remove your contact information when we no longer need to communicate with you. |
|
4. |
Access to client portal |
We remove your data when you do not need the access to our client portal and when you are no longer the contact of our client. |
What are your rights?
If you believe that any personal data we hold about you is incorrect or incomplete, you have the right to request to view this data, to rectify it or to have it deleted (except where we are required to retain it to comply with legal obligations). To exercise these rights, please contact our Data Protection Officer at dpo@inscale.net.
If you have concerns or wish to file a complaint regarding how we have handled your personal data, please reach out to our Data Protection Officer at the same email address. They will investigate your complaint and work with you to reach a resolution.
Changes to this privacy policy
We regularly review and update this privacy policy to reflect changes in our practices or applicable laws. Any updates will be posted on this page, and the “Last updated” date at the top will indicate when the most recent changes were made.
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